Administrative Associate –Florida State University – Full-time

School: Florida State University
Position: Administrative Associate
Position Type: Full-Time
Organization: NCAA
Level: Division I
Conference: ACC
Responsible for OMNI time and leave entry for basketball employees, creating travel authorization and expense reports for the Basketball Coaches and student athletes, and creating and receiving purchase orders for various items related to basketball needs following all University policies and procedures in a timely manner as well as federal, state, and local laws, ordinances, rules and regulations.  Assists with handling hotel, rental car, and meal reservations.  Maintains database for recruiting and mail-outs; maintain paperwork for un-official visits and pass-list.
Responsible for developing and implementing procedures to increase efficiency and improve office systems in the Basketball Office, demonstrating good oral and written communication skills. Responsible for implementation of University, Department of Athletics, and the NCAA policies, procedures, and directives with in the Basketball Office.  Create report necessary for compliance in detail with Scholarships, red shirts, etc.
Provides secretarial and administrative assistance to Assistant Coaches, Director of Operations and staff (type letters, filing, computer needs, email, data bases, etc).  Sorts and distributes mail. Composes and distributes meeting notes, routine correspondence, and reports.  Maintains calendars and conference room schedules.  Responsible for Basketball Camps to include responsibility for processing all registration paperwork and organizing files; camp registration process; other administrative duties as assigned.  Responsible for paperwork associated with tailgates and functions, community relations, club events where the team or staff is involved.
Responsible for phone coverage for the office and coaches. Prepares a variety of materials including correspondence, reports, and forms.  Responsible for T-card and p-card purchasing and expense reports.  Prepare purchase orders for equipment, supplies, tailgating, tents, food needs, equipment room needs, etc.
Other office and clerical duties as delegated by the Head Basketball coach which may include providing administrative support to other sports or departments
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