Director of Operations – University of Hawaii – Full-time

School: University of Hawaii
Position: Director of Operations
Position Type: Full-time
Salary: Professional Rank and Salary Range: SL-2
Organization: NCAA
Level: Division I
Conference: WAC

Responsible for managing the budget of the Men’s Basketball program, promoting the program and day-to-day administrative operations, (cont’d)
including communication with both internal & external constituencies, facility scheduling, film exchange and summer basketball camps.
Responsible for planning and coordinating all aspects of team travel for away contests, including but not limited to developing travel itineraries, transportation and hotel arrangements, meals, coordinating practice sites and times that meet (cont’d)
NCAA rules and regulations. Ensures per diems are allocated to the appropriate players, coaches and others in the traveling party prior to travel. Reconciles all travel expenses.
Serves as liaison to the UH Athletics Compliance Office on all travel related issues and other issues that arise around NCAA rules and regulations.
Responsible for securing facility needs on a day-to-day basis for all home and away practice times. Serve as a liaison with facilities, women’s basketball and men’s and women’s volleyball on scheduling.
Responsible for collaborating with visiting basketball teams to coordinate scheduling of practice times and assisting the visiting teams with game day needs such as pre-game meals.
Responsible for hiring, supervising and evaluating team managers and ball-kids and selecting and monitoring program volunteers.
Records game statistics as needed by the coaching staff and presents statistics and analysis as requested.
Responsible for organizing all aspects of prospect official recruiting visits and on-campus contacts (e.g. facility scheduling, schedule activities while visiting, host coordination, hotel accommodation, meal schedule and flight arrangements, (cont’d)
transportation, campus meetings with UH personnel such as the faculty and athletic staff, etc.). Coordinates unofficial visits including complimentary game tickets.
Develops and implements a strategic marketing plan to market and promote the Men’s Basketball program to recruit the best prospective student-athletes capable of competing at the highest level of Division IA basketball. (cont’d)
Designs recruitment mail-outs, emails, faxes, and other related materials and finalizes text for electronic and print publications while ensuring compliance with the team’s marketing/recruitment goals and objectives. (cont’d)
Develops and implements a correspondence plan that may include weekly mailings and emails. Responsible for maintaining and updating the men’s basketball team’s social network websites.
Maintains recruitment database on prospective players to generate reports, analyze recruitment efforts, and respond to the coaching staff’s technical questions
Provides leadership and training for program staff use of ACS Compliance software.
Manages the basketball program’s budget, ensuring that all expenses are within rules and regulations of the University of Hawai‘i, UH Foundation, and the NCAA. (con’td)
Prepares, analyzes and interprets the team’s financial condition by monitoring financial reports, recording any significant changes and making recommendations to the coach. Prepares and reviews fiscal related documents such as (cont’d)
requisitions, quotations, purchase orders, travel and other fiscal documents for compliance with applicable laws, UH, UH Foundation and NCAA policies and procedures, rules and regulations.
Plans, organizes and coordinates all logistics of the summer camp program. Duties include but not limited to promoting the program by creating and distributing brochures, (cont’d)
managing the budget to ensure expenses such as supplies and staff are within budget, organizing registration, overseeing the staff hiring, scheduling facilities, and establishing the daily camp schedule.
Uses film exchange software to coordinate all film exchange during the season for the program.
Serves as liaison to athletic administration, academics, media relations, facilities management, equipment room, weight room, the medical and training room staff, and other organizations.
Acts on behalf of coaches in immediately addressing issues and concerns with the student-athletes, administrators and other staff members and continually handle as many issues as possible.
Receives complaints from booster club members and the general public and resolves them or makes a referral for assistance. Involves Head Coach when appropriate and necessary.
Collects and analyzes information on the team’s academic performance and progress and prepares administrative reports to advise coaches of potential or (cont’d)
actual problems in meeting UH and/or NCAA rules and regulations; works with the coaches and team players in resolving these problems.
Actively participates in promotional and public relation activities for the men’s basketball program leading to increased community involvement and attendance at games.
Develops and maintains effective contacts internally and externally with community leaders, booster club members, fans, alumni, and business executives in order to promote the attitudes, views, (cont’d)
policies and style of operation of the Head Basketball Coach and advise the Head Basketball Coach of opinions and conditions affecting the operation and development of the program.
Maintains files of each individual student-athlete – past, present and future.
Develops and maintains a master calendar for the basketball program (i.e. practices, games, alumni games, camps, community service activities, fundraising activities, rallies, etc…)
Serves as liaison with the booster club and be responsible for achieving annual program fund-raising goals.
Travels with the team with responsibility for ensuring that all of the planned logistics are carried out appropriately and address any coordination problems that may arise.
Work outside normally scheduled work hours including days, nights, weekends and /or holidays hours as directed.
Know, recognize, and comply with the laws, policies, rules, and regulations governing the University of Hawaii and its employees, and the rules of the NCAA and affiliated conferences as now constituted or as may be amended in the future.
Immediately advises the Director of Athletics or designee if there is reasonable cause to believe violations, whether by employees or students, have occurred or will occur.
Other duties as assigned

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