Special Assistant to the Head Men’s Basketball Coach – University of Tulsa

School: University of Tulsa
Position: Special Assistant to the Head Men’s Basketball Coach
Position Type: Full-time
Organization: NCAA
Level: Division I
Conference: American Athletic Conference
Description:

Position Summary

The Special Assistant to the Head Men’s Basketball Coach reports to the Head Coach of the Men’s Basketball program and performs various administrative duties for the Men’s Basketball office. The Assistant to the Head Men’s Basketball Coach manages the day-to-day business of the men’s basketball office and is the first point of contact for the department. This position will have extensive contact with high-profile financial supporters, fans, media and marketing personnel, students, and fellow TU Staff. This is a demanding position in a high-volume office, which requires the quick processing of all matters and the handling of sensitive and confidential information.

Characteristic Duties

  • Assists with coordinating the schedule(s) for the Head Men’s Basketball Coach and assistant coaches
  • Assists with all travel logistics (i.e., itineraries, bookings, transportation, etc.) for the Head Men’s Basketball Coach and assistant coaches with regard to recruiting
  • Prepares expense reports for the Head Men’s Basketball Coach and assistant coaches/support staff
  • In conjunction with the Head Men’s Basketball Coach and the Director of Basketball Operations, provides proper oversight of budget expenditures, including tracking and forecasting
  • Schedules speaking engagements for the Head Men’s Basketball Coach and assistant coaches, as needed
  • Assists in the coordination of the Head Men’s Basketball Coach’s involvement in community non-profit organizations and outreach
  • Assists with the coordination of basketball summer camps
  • Assists with on-campus recruiting
  • Assists the Director of Basketball Operations with team travel logistics
  • Working with the Director of Player Development and Director of Basketball Operations, coordinates all on-campus recruiting visits
  • Receives and directs visitors
  • Screens and appropriately routes incoming calls to the men’s basketball office
  • Assists at special events
  • Performs other duties/responsibilities as assigned by the Head Men’s Basketball Coach

Minimum Qualifications

Associate’s Degree; two plus years of progressive secretarial experience; proficiency utilizing a personal computer with Microsoft Office software; attentiveness to detail; excellent oral, written and communication skills; ability to effectively prioritize and coordinate office activities; ability to handle multiple tasks and meet deadlines; demonstrated effectiveness in working with a variety of administrative levels and diverse groups of people located internally and externally to the institution; ability to maintain a high degree of confidentiality and professionalism

Preferred Qualifications

Bachelor’s degree; experience working in a collegiate basketball office; familiarity with the university’s Colleague Information System; knowledge of JumpForward recruiting system; familiarity of NCAA and Compliance rules and regulations
Applicant Information:

Please submit a cover letter, résumé, and contact information for three references to:  The University of Tulsa, Office of Human Resources, 800 S Tucker Drive, Tulsa, OK  74104 or submit online at tulsa.edu/job-application .  The review of applications will commence immediately and will continue until the position is filled.

Follow link below for complete job posting and application information.
Link: https://utulsa.edu/jobs/special-assistant-to-the-head-mens-basketball-
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